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7 Important Steps To Follow When Planning A Charity Auction
Planning for a charity auction requires you to have coordination with the volunteers, make a financial plan, list your objectives, find items you can auction, hire a professional to auction the items, promote the event, and distribute your invitations.
Charity auctions are becoming a popular way to raise money. In fact, charity auction software is a result of this growing trend of charity auctions. Charity auctions are interesting affairs because it is not only profitable, but it can also be fun. Here are some things you should consider when organizing charity auctions:
Coordinate with volunteers
Be sure to coordinate with volunteers and possible participants of the event. You can group your volunteers into teams assigned with a specific aspect of the event like the publicity, physical setup, aftercare services and others. You should start informing participants about 10 months before the event if it is going to be a large-scale fundraiser.
Make a budget plan
You have to know how much money the event needs. Check if you have enough funds with you to make the preparations possible. Break down the budget into specific items like auctioneer fees, sound and light system expenses, venue costs, promotional costs and other pertinent expenses. Start distributing the budget when you already know the expenses you will be incurring.
Set your goals
After you have set the budget, you can create the goals and financial objectives for the event. Make sure the money you raise is enough to cover all expenses as well as meet the monetary objectives of the fundraiser. Set objectives that are specific, sensible and attainable.
Find items you can auction
Ensure the products that will be put up for bidding are attractive to the event’s attendees. Consider trends and the tastes of your guests. Another thing you can do is create packages and unique products that no one else is making. You can also integrate charity auction software to keep track of your auctioned items. This tool will be a huge help especially if you are going to auction items that are worth considerable sums of money.
Have an auctioneer facilitate the event
Find an auctioneer who is reliable, compelling and can connect to your guests. In order to make sure that the professional is indeed the best for your event, you should meet up with him or her personally.
The event should be publicized
You need to have a marketing campaign that is effective enough to relay your message to the target audience. Come up with a marketing plan that will list the different promotional vehicles you need like TV and print ads, e-mails and others.
Send the invitations to your guests
Come up with a guest list and then mail them the invitations 6 weeks in advance. The invitation should be able to convey all the important information clearly including the purpose of the event.
Every event needs to be properly planned in order for it to be successful, so remember to take time to evaluate your plans with the other people involved.
Find out how charity auction software can help you plan this type of fundraiser better by checking out http://www.charityauctionstoday.com/charity-auction-software.html
Sacred Hearts Auction Catalog
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