http://www.thedailybrad.com/whats-your/
GETTING STARTED WITH A DOCUMENT MANAGEMENT SYSTEM
After setting up a brand new computer on the CEO’s desk, the technician remarked, “Sir, this little baby will cut your workload in half” – to which the instant reply from the CEO was, “That’s great – in that case, I’ll have two of them please”.
Imagine our lives without computers?. It would be no joke! But, like all things, it’s what you do with them that really counts.
Document management systems are vital when multiple computers and users are involved and it’s important to have the appropriate software to meet your needs. Broadly speaking, document management is the organisation, storage, archiving and access of information which is held electronically. Remember the old days, when a gust of wind could cause days’ of damage to the paper trail – or the filing room which was so thick with documents it was hard to tell the ceiling from the floor?. Today, everyone has a need for effective document management – whether you’re an ordinary PC user, an e-commerce operator needing reliable inventory control and accurate ordering or a multinational giant.
Studies have shown that an investment in document management tends to pay off with over three quarters of companies in one study reporting that the benefits far outweighed the costs..
Some of the areas where the biggest paybacks are evidenced include accessibility and speed of access, productivity improvements, cost savings for paper-intensive businesses in warehousing, printing etc, data retrieval and record-keeping. Safety and security of information is also a factor, with reduced risk through higher standards of compliance and business continuity. Document management is also one of the top 10 technology priorities identified by Gartner Executive Programmes in a recent survey of 1 600 CIOs around the world, according to a leading Perth-based supplier of document management systems, Samsung copiers and multifunction equipment, Adscopiers.
The ideal way is for organisations to custom-design a solution to meet their own needs. The system should be sufficiently flexible to accommodate diversification and growth. The software should also be incorporate an organisation’s own business processes.
It may take some time finding the right solution for your organisation, but the research will be well worth the investment in time. Include the following when you’re making your decision :
· Your current requirements
· Your future plans
· Security requirements
· Information tracking requirements
· Cost
Your business operation could be transformed with a good document management system. Whether it’s improved productivity, (paper) load shedding etc – it will meet a huge range of needs for businesses both large and small.
The answer doesn’t lie in more computers.... but in what the computers do !
What's Your Number? Movie Trailer Official (HD)
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